Team Leader Checklist

Paperwork Process

• Contact a member of the Songhai Team
• Answer a volunteer request
• Receive a RVA Number from the IMB
• Reply to automated e-mails from the IMB 

Form a Team

• Explore opportunities and possibilities
• Choose team members wisely and prayerfully
• Research your people group, destination and ministry via our web site, orientation materials, links, etc
• Ask questions
• Plan organizational meetings, prayer times, and fund raisers
• Attend Cross-Cultural Training

Complete All Preparatory Tasks

• Secure your passport and visa(s)
• Get all vaccinations
• Get anti-malarial medication, antibiotics, and other personal medications
• Register on-line at the US Embassy (each individual)
• Fill out the IMB Emergency form on-line (each individual)
• Obtain travel insurance (each individual)
• Arrange for emergency funds/ contact your credit card company
• Make travel arrangements- flight, ground transportation, etc
• Contact your air carrier to know current carry-on and checked baggage limitations
• Send copy of travel itinerary to the field
• Know what to bring and how to bring it
• Obtain police background checks for each volunteer, bring copies to the field, required by the IMB
• Complete Child Protection Training, required by the IMB
• Obtain special documents for travel and customs from your church
• Make on-field housing arrangements
• Study all pre-field orientation materials listed on/ linked from pre-field orientation page
• Copy, read and discuss all materials
• Confirm that all team members have read and understood all materials
• Assign each team member a specific part of team ministry
• Ask questions
• Secure ministry supplies
• Gather a prayer support team
• Shop for personal items and medications
• Secure a budget from the field no less than one month before arrival with instructions on how to transfer funds to the field
• Plan daily debriefing/devotional time
• Receive a schedule and team goals from the field
• Start taking anti-malarial medication
• Pack, weigh, and label (inside and out) baggage